Features
Everything SovereignD does, on one page.
76 features in 12 areas. Each one is in the system and ready to use. Next to each, you can see whether the other tools Nations often use do the same.
Others means the tools Nations often use for this work: office suites, spreadsheet databases, archive software and membership systems. ✓ Yes: most of them do this. ◐ Partly: some do, or do part of it. ✗ No: none of them do. We checked their public pages in October 2026.
Archive & search
| Feature | SovereignD | Others |
|---|---|---|
| One archive for files, photos, audio, video, links and notesOne archive for documents, photos, audio, video, web links and notes, with Drive-style views: All, Mine, Shared with me, Recent, To file, Trash, Folders. | Yes | Yes |
| Right editor for each kind of itemEach kind of item gets the right editor (document, photo, video, place). | Yes | Partly |
| Built-in PDF viewer with find-in-documentBuilt-in PDF viewer: page thumbnails, zoom, find words in the document. | Yes | Partly |
| Version history; duplicate files flaggedUploading the same file again adds version 2, 3…; exact duplicates are flagged. | Yes | Partly |
| Trash with restoreFiles are only removed when the Trash is emptied. | Yes | Partly |
| Save web links and YouTube videos privatelySave web links and YouTube videos as items; the preview is stored on your server and video plays only when clicked; captions can be pulled in for staff. | Yes | Partly |
| Linked notes, @-mentions, tasks to My tasksNotes that link to other items and people, @-mention staff, and checklist tasks that roll up into My tasks. | Yes | Partly |
| Comments and attachments on every itemThe first picture becomes the cover. | Yes | Partly |
| Search inside Word and PDF filesFrom day one. | Yes | Partly |
| Search shows only what you may openSearch only shows what you are allowed to open; titles of restricted items are hidden. | Yes | Partly |
| Advanced filters and saved searchesAdvanced filters (tag, kind, folder, owner, dates, AND/OR groups) and saved searches in the sidebar. | Yes | Partly |
Also in SovereignD
- Accent-proof search (Metis finds Métis). Accent-proof search: "Metis" finds "Métis", "kiyanaw" finds "kiyânaw".
- Preview pane with matches highlighted. Preview search results side by side with matches highlighted, and get back to your results.
- Search in the member portal and the inbox. Search covers the inbox and works in the member portal too.
Members & registry
| Feature | SovereignD | Others |
|---|---|---|
| Member records with status number, status code, tabsMember records with status number and status code; tabs for Everyone, Active, Deceased, Non-members, Deleted. | Yes | Partly |
| Notes and files on each memberYou can add your own file types. | Yes | Partly |
| Applications board: drag between stagesDrag applications between stages (Received, Needs documents, Waiting on Elders). | Yes | Partly |
Also in SovereignD
- You choose which files a member can see. You choose which files a member can see (ID and certificates yes; letters and memos stay internal); staff notes never reach members.
- Add applicant: every new person starts as Applicant. "Add applicant" form: every new person starts as an Applicant, enforced by the system, not just the form.
Family tree & lineage
| Feature | SovereignD | Others |
|---|---|---|
| Interactive family tree; add relatives in placeInteractive family tree page: click a person to see details, add or edit relatives in place. | Yes | Partly |
| Treaty-signer descent worked out automaticallyShown with a green ring and badges. | Yes | Partly |
| Relationship kinds: birth, adoptive, customary, foster…Birth, adoptive, customary, guardianship, foster, step; "raised by"; start and end dates. | Yes | Partly |
| Several names per person, incl. traditional namesSeveral names per person (including traditional or spirit names) and relatives who aren't members. | Yes | Partly |
Also in SovereignD
- Head of family worked out automatically.
- Family privacy: own line only, minors hidden. Privacy: a member sees only their direct line, siblings and co-parents; living children under 18 are hidden.
Member portal
| Feature | SovereignD | Others |
|---|---|---|
| Members' own site on its own addressMembers' own website on its own address (e.g. members.yournation.ca). | Yes | Partly |
| Email invite with one-time set-password linkStaff invite a member by email; the member sets a password with a one-time link (expires in 7 days); staff can resend or turn it off. | Yes | Partly |
| Members see own record, documents, family treeMembers see their own record, their own documents and their own family tree, and nothing else. | Yes | Partly |
| Members update details; some changes need approvalMembers update contact details themselves; name or birth-date changes go to staff for approval; status number always locked; can attach a document. | Yes | Partly |
| Share archive items with one member"Shared with you": staff share archive items with a specific member, forever or until a date, with a view-only option. | Yes | Partly |
| Members choose how to hear from youMembers choose how they want to hear from you (saved now; sending comes later). | Yes | Partly |
| Key contacts and social linksKey contacts and social links shown in the portal and the website footer. | Yes | Partly |
Inbox & communications
| Feature | SovereignD | Others |
|---|---|---|
| Forward or CC email into a private inboxForward or CC email to one address; it lands in your private inbox. | Yes | Partly |
| Share a message with a group or all staff | Yes | Partly |
Also in SovereignD
- File email attachments to the archive. File attachments to the archive in one click (private until you share them).
- Emails grouped into conversations.
- Fake or unknown senders held for an admin. Mail that fails sender checks, or comes from unknown senders, is held for an admin.
- Members' mail goes to the Membership office. Mail from known members goes to the Membership office and is linked to that member; every step logged.
Boards & workflows
| Feature | SovereignD | Others |
|---|---|---|
| Burndown boards: fix lists one by oneWork lists such as "members missing parents"; fix, save, jump to the next. | Yes | Partly |
| Board actions hand work to the next boardBoard actions: when an item is done, tag it or set a field, so boards hand work to each other. | Yes | Partly |
| Initiative boards: outline plus live chartPlan initiatives and steps in an outline and see a live chart. | Yes | Partly |
Also in SovereignD
- Snooze an item until a date.
- Present, export, snapshot and compare. Present full screen, export PDF/PNG, take snapshots and compare what changed.
- One page lists every automatic rule.
Documents & letters
| Feature | SovereignD | Others |
|---|---|---|
| Letter templates; members download their own PDFLetter templates in Word with fill-in fields; members download their own filled-in PDF (e.g. proof of membership); staff can make one for a member; every one is logged. | Yes | Partly |
| Edit Word and Excel in the browserOpen and edit Word and Excel files in the browser, saved as a new version, on your own server. | Yes | Partly |
Also in SovereignD
- Letters can list family (e.g. children). Letters can list related family, e.g. all children with status numbers.
Maps & land
| Feature | SovereignD | Others |
|---|---|---|
| Archive map: places, areas, routes, filtersMap of the archive: places, areas and routes; filter by folder or tag, with counts. | Yes | Partly |
| Location on any item: coordinates or clickType or paste coordinates, or click a small map; "New place". | Yes | Partly |
| Any saved search on the mapShow any saved search on the map; "Open on the map" for everything linked to a person or event. | Yes | Partly |
Also in SovereignD
- Bring in boundary and government map layers. Bring in boundary and government map layers (district, region and 15 public datasets loaded).
Access rules & protocols
| Feature | SovereignD | Others |
|---|---|---|
| Access rules in plain sentencesWrite access rules in plain sentences: "only Knowledge Keepers see items tagged Sacred". | Yes | Partly |
| Access groups that work like tagsFor staff and members. | Yes | Partly |
| TK labels; views of protected items loggedTraditional Knowledge (TK) labels on items; who viewed, played or downloaded a protected item is recorded. | Yes | Partly |
| Roles enforced on the server, not just hiddenRoles (Admin, Staff, Member, Visitor) enforced on the server, not just hidden on screen. | Yes | Yes |
| Staff accounts: add, reset, switch offStaff accounts page: add staff, reset a password, switch off access right away. | Yes | Partly |
| Change history; hidden fields stay hiddenWho changed what; hidden fields stay hidden; automatic changes are labelled. | Yes | Yes |
Also in SovereignD
- Seasonal rules (visible only Nov–Feb). Seasonal rules: "visible only November to February".
- Safe by design: deny wins, errors lock. Rules only narrow access, "deny" wins, and errors lock things rather than open them.
- "Why can't this person see this?" check. "Why can't this person see this?" check for admins.
- Warning before you restrict an item. "6 staff who can see it now won't".
- Private items: only owner or admin can widen. Only the owner or an admin can widen who sees them, or delete them.
Website & publishing
| Feature | SovereignD | Others |
|---|---|---|
| Public website on its own addressHome, About, Documents, Contact. | Yes | Partly |
| Drag-and-drop page editor with blocksDrag-and-drop page editor with blocks (sections, text, pictures, video, document lists by tag). | Yes | Partly |
| Resource lists published from a tagPublished resource lists (e.g. "Language learning videos") built from a tag, searchable. | Yes | Partly |
| Only items marked Public reach the website | Yes | Partly |
Also in SovereignD
- Contact form to a shared inbox, no Google. Contact form goes to a shared inbox; spam guard without Google.
- Page settings: address, description, social picture. Title, web address, description, picture for social sharing, hide from search engines.
- News posts with a publish date. Shown on the website and/or the portal.
Reports & dashboard
| Feature | SovereignD | Others |
|---|---|---|
| Home dashboard: members, % linked, agesMember count, % linked to treaty signers, members by age. | Yes | Partly |
| Design your own record cardsLay out fields visually and reuse them. | Yes | Partly |
Hosting & data ownership
| Feature | SovereignD | Others |
|---|---|---|
| No Amazon or US cloud in the data pathFiles stay on self-hosted storage. | Yes | Partly |
| Open-source base, no lock-inOpen-source foundation; no lock-in to paid add-ons. | Yes | Partly |
| Your Nation's name and logoNot ours. | Yes | Partly |
Also in SovereignD
- Pages load nothing from Google or outside services. Pages load nothing from Google or other outside services; family tree and PDF viewer run on your server.
- Staff never see the underlying tech. The Nation's admins and the operator are kept separate.